Privacy Policy | Ada Management

Effective Date: January 2025

Last Updated: February 2025

1. Introduction

Ada Management & Associates ("we," "us," or "our") is a talent management firm registered in Spain but operating under the jurisdiction of England and Wales. We specialize in providing interim and full time placements to businesses and are committed to protecting the privacy of our candidates, customers and partners.

This policy explains how we collect, use, store, and share personal data in compliance with UK GDPR, the Data Protection Act 2018, and the EU GDPR (where applicable).

2. Data We Collect

We may collect and process the following types of personal data:

Candidates: Name, contact details, CV, work history, qualifications, salary expectations, profile image and references.

Company customers: Business contact details, hiring preferences, contractual agreements.

Third-Party Data: Background check results, right-to-work documentation and payment details or similar.

3. How We Use Your Data

We process personal data for the following purposes:

Connecting candidates with job opportunities
Assessing candidates' suitability for roles
Managing customer relationships
Sharing candidate details with potential employers and service providers
Compliance with legal and regulatory requirements

4. Legal Basis for Processing (UK GDPR & EU GDPR Compliance)

We process data based on:

Consent: When you submit a job application or register with us
Legitimate Interest: To provide talent management services and maintain records
Contractual Obligation: When processing payroll for contractors
Legal Obligation: Compliance with employment and data protection laws

5. Data Sharing & International Transfers

We may share candidate data with:

Potential Employers seeking candidates
Compliance & Background Check Providers
Payroll & Payment Processors

If we transfer data outside the UK or the EEA, we ensure appropriate safeguards such as UK/EU Standard Contractual Clauses (SCCs) or adequacy decisions.

6. Candidate Consent

By submitting your CV or personal details to us, you acknowledge that:

You consent to us processing your personal data for recruitment purposes.
You understand that your data may be shared with potential employers and third-party service providers for job placement and compliance purposes.
You have the right to withdraw consent at any time by contacting us at hello@adamanagement.co

7. How Long We Keep Your Data

We retain candidate data for three years unless a longer period is legally required. Candidates can request deletion at any time unless legal obligations prevent us from doing so.

8. Your Rights (UK & EU GDPR Compliance)

Under data protection laws, you have the right to:

Access your data
Correct inaccuracies
Request deletion ("right to be forgotten")
Restrict processing
Object to data sharing
Withdraw consent at any time
To exercise these rights, contact us at: hello@adamanagement.co

9. Data Security

We implement security measures such as encryption, secure storage, and access controls to protect personal data.

10. Governing Law & Jurisdiction

This policy is governed by the laws of England and Wales, and any disputes will be subject to the jurisdiction of the courts of England and Wales.

11. Third-Party Liability Disclaimer

While we take reasonable steps to ensure that third parties (e.g., candidates, customers, clients, payroll providers, background check services etc.) comply with UK GDPR and EU GDPR, we are not liable for how these third parties handle your data once shared. Candidates and customers should review the privacy policies of any third-party organizations that receive their data.

12. General Disclaimer

This Privacy Policy is for informational purposes only and does not constitute legal advice. While we strive to ensure compliance with applicable data protection laws, regulations may change, and different jurisdictions may have varying requirements. We recommend seeking professional legal advice to ensure full compliance with UK GDPR, EU GDPR, and any other applicable laws. We are not responsible for any legal consequences arising from reliance on this document without independent legal review.

13. Contact Us

If you have any questions, please contact:

hello@adamanagement.co